Organization Structure — Definition, Determinants, Importance and Types Organization Structure — Definition, Determinants, Importance and Types An organization structure is a set of planned relationships between groups of related functions and between physical factors and personnel required for the performance of the functions. The organization structure is generally shown on the organisation chart.
The act of organising involves integrating, balancing and coordinating the activities of people working together for seeking common goals.
It is because when employees accept assigned work, they become responsible for performing it, and for discharging responsibility they are given requisite authority. Thus, the process of organising gives rise to a network of authority-responsibility relationships among members of the organisation.
These various aspects of the organising function of management are discussed here under the following two broad heads: Organising as a structure. Organising as a Process: Nature of the organising function can be understood in reference to the following aspects: Organising is a basic function and a sub-process of management: Organising constitutes an essential element in the main process of management.
Organising is done in relation to all other functions of management. The organising function follows the function of planning and the other functions of management follow organising. Thus, organising is a sub-process of management. Organising is a continuous process: An organisation is a continuing entity.
The need for organising function is felt whenever new activities or functions are introduced, or existing functions and activities are re-shuffled in the organisation.
Organising is a function of all managers: The management function of organising is practised by all the managers in the organisation.
The nature and importance of the organising function, however, may vary with different managers. Middle-level managers are significantly involved in organising their departmental activities as a large number of members are involved in the performance of departmental activities.
In order to create a balance and structure in the organisation, the activities of members need to be well-coordinated. Organising is designed on the basis of objectives and it aims at achieving them smoothly. Organising deals with group efforts that are made for attaining common goals.
Organising establishes authority- responsibility relationship among the organisational members. Process of Organising — The steps: The process of organising involves the following steps: Identification and enumeration of activities: At the first stage of organising process, a manager identity and determines those activities that are to be performed for achieving common goals.
Those activities are determined on the basis of common goals. For example, an organisation producing and distributing washing machines has to perform large number of activities that may be related to production, distribution, finance, purchase and personnel, etc.
After determining and enumerating activities, these are to be divided and sub-divided into small components known as jobs and tasks. Once the activities have been broken into small elements, these can be easily put into various groups on the basis of their relationship and similarities.
For example, each job and task related to production is to be grouped up into production group, and elements that are related to marketing, finance and purchase are to be grouped-up in the respective groups.
Assignment of group of activities:Communication skills for managers and leaders consist, mainly, of six subset skills.. The ability to set out the goal or the target to be hit. The ability to communicate the plan of action capable of achieving the goal.4/4(30). Involves the entire organization being made up of work groups or teams rather than the more formal organizational structure.
The teams design and do the organization's work; there is no managerial hierarchy involved. Managerial communication is a function which helps managers communicate with each other as well as with employees within the organization. Communication helps in the transfer of information from one party also called the sender to the other party called the receiver.
Tell people that your other choice is to hold all communication until you are positive about the decisions, goals, and progress. It is disastrous in effective change management.
Provide significant amounts of time for people to ask questions, request clarification, and provide input. Importance of Organizing Function Specialization - Organizational structure is a network of relationships in which the work is divided into units and departments.
This division of work is helping in bringing specialization in various activities of concern. An organization structure is a set of planned relationships between groups of related functions and between physical factors and personnel required for the performance of the functions.
The organization structure is generally shown on the organisation chart.